Before/After Care Program Provider Selection Process

As of December 21, 2011, eight responses have been received from local and regional organizations interested in providing before- and after-school services to students in the Hopewell Valley Regional School District. Because the choice of a before/after care provider is an extremely important decision, HVRSD has developed the process outlined below. The district's goal is to recommend a care provider that meets its expectations to the Board of Education on February 13, 2012.

DECISION PROCESS (dates are subject to change):
December 20 - January 6, 2012	A selection committee will be assembled, consisting of: 1 district administrator/facilitator 1 community member/consultant 5 elementary/secondary administrators 3 elementary and middle school teachers 5 parents (see Parent Selection below)
January 11	The committee will meet to review the proposal and narrow the field from eight to four finalists using a defined rubric. The committee will be provided copies of the provider proposals in advance.
January 12	Finalists are notified.
January 17 - January 27	Committee will conduct site visits.
February 1	Committee will interview finalists.
February 7	Committee will make final recommendation.
February 13	Board of Education will review committee recommendation.
March – June	The chosen provider will hold on-site meetings with parents, staff, and district administration.
September	Program begins.

We feel this timeline provides ample time to select the provider and prepare for program implementation in September.

COMMITTEE MEMBERSHIP
We are seeking parents to participate on this committee. If interested in participating, please do the following:

• Determine if you are able to commit fully to the process
• Submit your name to parentpanel@hvrsd.org
• In your e-mail, please list the school your child attends and note if you use or have used a local provider for before- or after-care programs.

Selection of committee members will take place on January 6, 2012 at 4 pm in the Board Conference Room (first floor) of the district administration building, 425 S. Main Street, Pennington. The selection process will be recorded.

Because of the possibility of a high number of interested parents, a selection process to randomly choose committee members has been developed. Prior to selection, parent names will be separated by school. The committee will include one parent representative from each elementary school and one from the middle school. To ensure an objective process we will limit the number of parents who use or have used any local before/after care providers on the panel to one per provider. For example, of the five parents on the panel, no more than one parent will be a current patron of provider A, no more than one will be a patron of provider B, no more than one will be a patron of provider C, etc. If, during the selection process, a second name is selected who is or was a patron of a previously chosen provider, another name will be chosen in its place. Given the importance of this decision, we have done our best to develop a fair and open process.
 
Please contact the superintendent's office at 609.737.4000 x2101 for more information.